This guide walks through configuring and using SMB scan-to-folder destinations on the Konica Minolta bizhub C301i using the built-in Web Connection admin interface. No software installation required — just a browser.
Sign In as Administrator
From any browser on the same network, type the copier’s IP address into the address bar:
http://192.168.x.x/wcd/spa_main.html
If you don’t know the IP, press Utility → Device Information on the copier’s touch panel — the IP address is listed there.
On the Web Connection home page, click Administrator in the upper-left navigation panel to open the login prompt.
Type the admin password and click Login. The factory default password is 12345678 if it has never been changed.
Navigate to the SMB Address Book
In the left sidebar, click Store Address, then click Address Book.
In the Search from Function dropdown, select SMB and click Go. All existing scan-to-folder destinations will appear in the list.
Add a New Scan-to-Folder Destination
Select its row in the address book list and click Edit — then skip to Step 8 to test and save.
This opens a blank destination form. Confirm the Function type is set to SMB.
Complete all five fields:
| Field | What to enter |
|---|---|
| Name | A friendly label shown on the copier panel — e.g., Reception Scans |
| Host Address | The IP address or hostname of the target PC or server. Use IP for reliability. |
| File Path | The share/subfolder name only — e.g., Scans or Shared\Incoming. Do not include leading backslashes. |
| User Name | A Windows local or domain account with Write access to the folder |
| Password | The password for that account |
A success message confirms the copier can reach the share with the provided credentials. If the test fails, refer to the Troubleshooting section below before saving.
The destination now appears in the SMB address book and is selectable from the copier’s touch panel under Scan → Address Book.
Scanning a Document to the Network Folder
Use the automatic document feeder (ADF) for multi-page jobs, or place a single page face-down on the flatbed glass.
From the home screen, tap Scan/Fax (or Scan, depending on your panel layout).
Tap Address Book, find the SMB destination by name, and tap it to select it. The name will appear highlighted.
Tap Scan Settings to change resolution (default 200 dpi), color mode, file format (PDF, TIFF, JPEG), or filename prefix.
Press the physical Start button. The copier scans and deposits the file directly into the network folder. A confirmation message appears on the panel when complete.
Troubleshooting Common Failures
Microsoft periodically disables legacy SMB protocols. If scanning stopped working after a Windows update, check the SMB version setting in Web Connection first.
| Error / Symptom | Likely Cause | Fix |
|---|---|---|
| Connection test fails immediately | Wrong IP, or host is offline | Ping the host from another PC. Confirm the IP hasn’t changed. Use IP address instead of hostname. |
| Authentication error / login failed | Wrong credentials or locked account | Verify username and password on the PC. Use DOMAIN\username format for domain accounts. Check the account isn’t locked in Active Directory. |
| Connection fails after Windows update | SMBv1 disabled by Windows | In Web Connection, go to Network → SMB Settings and set the version to v2 or v3. |
| Connected but no file appears | Insufficient share or NTFS permissions | The account needs Write permission on both the Windows Share permissions and the folder’s NTFS Security tab — check both separately. |
| Path not found error | Incorrect File Path in address book | File Path should be the share/subfolder name only — e.g., Scans, not \\server\Scans. |
| Works intermittently | DHCP IP change on destination PC | Assign a static IP or DHCP reservation to the destination PC, then update the address book entry with the new IP. |
From Store Address → Address Book in Web Connection, select any SMB entry and click Check Connection to verify it’s still working — no walking required. Make a habit of doing this any time a password changes on a destination account.