Sharepoint Administrator Setup Instructions

by | May 15, 2026 | Shared Files, Microsoft 365

SharePoint sites give teams a secure shared workspace for shared files, permissions, version history, and real-time Microsoft 365 collaboration, while OneDrive sync lets staff work from File Explorer much like a traditional network share.

Quick Links

1. Sign In to Microsoft 365

  1. Go to https://www.microsoft365.com.
  2. Sign in using the Administrator’s Microsoft 365 work account.
  3. Open Microsoft Teams.

2. Create the Team

Creating a Microsoft Team automatically creates the matching SharePoint site used to store the team’s files.

  1. Click Teams.
  2. Click Join or create a team or New items / Create team, depending on your Teams layout.
  3. Select From scratch.
  4. Select Private.
  5. Team name: Communications-Team.
  6. Description: Shared communications workspace.
  7. Click Create.

3. Add Members and Owner

Add these users as Members. Members can create, edit, delete, and collaborate on files in the team’s document library.

Add the Administrator account as an Owner. Owners can manage the team, membership, and site permissions.

4. Confirm the SharePoint Site

The SharePoint site should be available at:

https://second-level.sharepoint.com/sites/Communications-Team

To confirm from Teams:

  1. Open the Communications-Team team in Teams.
  2. Open the first channel, usually General.
  3. Click Files.
  4. Click Open in SharePoint.

5. Open the Shared Documents Library

The main shared storage location is the default document library:

https://second-level.sharepoint.com/sites/Communications-Team/Shared%20Documents

6. Sync the Library to the Administrator Computer

  1. Open the Communications-Team Documents library.
  2. Click Sync.
  3. When prompted, click Open Microsoft OneDrive.
  4. Sign in using the Administrator’s Microsoft 365 work account.
  5. Wait for OneDrive to finish setting up the sync connection.

The synced folder should appear in File Explorer under your organization name, similar to this:

Second Level LLC
+-- Communications-Team
    +-- Documents

7. Verify Permissions

  1. Open the Communications-Team SharePoint site.
  2. Click the Settings gear icon.
  3. Select Site permissions.
  4. Confirm that the staff users are site Members.
  5. Confirm that the Administrator account is a site Owner.

Best practice: For a Teams-connected SharePoint site, manage normal staff access through Teams membership whenever possible.

8. Recommended Folder Structure

Shared Documents/
+-- General
+-- Projects
+-- AV
+-- Archive

9. Final Administrator Checklist

  • Communications-Team team created in Microsoft Teams.
  • [email protected], [email protected], and [email protected] added as Members.
  • Administrator added as Owner.
  • SharePoint site confirmed.
  • Documents library synced to the Administrator’s OneDrive/File Explorer.
  • End-user sync instructions distributed to staff.
Skip to content